Privacy Policy

Effective Date: 1 st July 2025

Last Updated: 1 st July 2025

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The Lovely Vintage Vintage and Antique Fair (“we”, “our”, “us”) is committed to protecting your personal data and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This Privacy Policy explains how we collect, use, and share your personal information when visiting our website to purchase a ticket to attend our event.

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1. Who We Are

The Lovely Vintage and Antiques Fair:
58 Ancastle Green, Henley on Thames, RG9 1TS
Email: info@thelovelyvintagefair.com
Data Protection Contact: Joanna Dickinson

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2. What Data We Collect

When you subscribe to our newsletter or email updates, we collect:

• Your email address

• Your name (if provided)

• Technical data like your IP address, browser type, and device type (automatically collected by Wix or third-party tools)

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When you interact with us (e.g., purchase tickets, attend the event, or contact us), we may collect the following personal data:

• Name

• Email address

• Phone number

• Postal address (if needed for ticket delivery)

• Payment details (processed securely by third-party providers)

• Accessibility or dietary requirements (if voluntarily provided)

• Marketing preferences

• Photographs or videos taken during the event (for promotional purposes, with signage on-site)

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3. How We Use Your Information

We use your personal data to:

• Send newsletters and email updates you’ve opted into

• Track engagement (such as email opens or clicks)

• Improve our services and communication

• Fulfil your ticket order and provide event access

• Send you essential event information (e.g., date, time, venue updates)

• Respond to your enquiries

• Manage entry, health & safety, or security onsite

• Comply with legal obligations (e.g., accounting, public health)

• Send you marketing communications (only if you’ve consented)

 

4. Legal Basis for Processing

We process your data based on your explicit consent. You can withdraw your consent at any time by clicking the "Unsubscribe" link in our emails or contacting us directly.

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5. Data Storage and Third Parties

Your data may be stored and processed through Wix.com’s secure databases and applications. Wix stores your data on secure servers behind a firewall. We may also use:

• Wix Email Marketing or third-party apps integrated with Wix

• Analytics services (e.g., Google Analytics if enabled)

These services may be hosted outside the EU but are committed to GDPR-compliant processing via Standard Contractual Clauses (SCCs) or other safeguards. We retain it only as long as necessary:

• Ticket purchase data: up to 6 years (for accounting/auditing)

• Marketing preferences: until you withdraw consent

• Event photos/videos: until no longer used for promotion

 

6. Your Rights

Under GDPR, you have the right to:

• Access, correct, or delete your personal data

• Withdraw consent at any time

• Lodge a complaint with a data protection authority

To exercise these rights, please contact us at info@thelovelyvintagefair.com

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7. Sharing Your Data

We may share your personal data with:

• Ticketing platforms (e.g., Eventbrite, Ticketmaster)

• Payment processors (e.g., Stripe, PayPal)

• Event vendors (e.g., catering, security, accessibility providers)

• Professional service providers (e.g., accountants, legal counsel)

• Public authorities if legally required

 

We ensure that all third parties process your data lawfully and securely.

 

8. Contact

If you have questions or concerns about your privacy, you can contact us at:

Email: info@thelovelyvintagefair.com
Business Name: The Lovely Vintage and Antiques Fair
Address: 58 Ancastle Green, Henley on Thames, RG9 1TS

 

9: Updates to This Privacy Policy

We may update this policy from time to time. Changes will be posted on our website and, where appropriate, notified to you by email.​